Template Tutorial (Simple)

Step 1: Plot Your Draft Template

Now that you know your template purpose, make a paper plot of how it might look.

  • List the different sections of your form/template

  • Create titles for each section.

  • Draft the questions for each section.

  • Determine which questions require:

    • text fields

    • numerical responses

    • scales

    • multiple choice selections.

  • Insert explanatory text fields (telling people what you expect them to include in their text field answers.

Road test your paper version with people not involved in creating it. You may be surprised at how many different interpretations can be taken from one question, so it is important to edit your template based on the feedback you get.

We'll use our previous Skills Needs Survey as an example Your resulting draft might look like this:

Skills needs survey

For each Focus area from the Australian Professional Standards For Teachers, indicate your priority for further professional development.

Select a priority from the High Medium Low tick boxes all Focus Areas-

S1 Know students and how they learn

1.1 Physical, social and intellectual development and characteristics of students 1.2 Understand how students learn 1.3 Students with diverse linguistic, cultural, religious and socioeconomic backgrounds 1.4 Strategies for teaching Aboriginal and Torres Strait Islander students 1.5 Differentiate teaching to meet the specific learning needs of students across the full range of abilities 1.6 Strategies to support full participation of students with disability

S2 Know the content and how to teach it

2.1 Content and teaching strategies of the teaching area 2.2 Content selection and organisation 2.3 Curriculum, assessment and reporting 2.4 Understand and respect Aboriginal and Torres Strait Islander people to promote reconciliation between Indigenous and non­Indigenous Australians 2.5 Literacy and numeracy strategies 2.6 Information and Communication Technology (ICT)

S3 Plan for and implement effective teaching and learning

3.1 Establish challenging learning goals 3.2 Plan, structure and sequence learning programs 3.3 Use teaching strategies 3.4 Select and use resources 3.5 Use effective classroom communication 3.6 Evaluate and improve teaching programs 3.7 Engage parents/ carers in the educative process

S4 Create and maintain supportive and safe learning environments

4.1 Support student participation 4.2 Manage classroom activities 4.3 Manage challenging behaviour 4.4 Maintain student safety 4.5 Use ICT safely, responsibly and ethically

S5 Assess, provide feedback and report on student learning

5.1 Assess student learning 5.2 Provide feedback to students on their learning 5.3 Make consistent and comparable judgements 5.4 Interpret student data 5.5 Report on student achievement

S6 Engage in professional learning

6.1 Identify and plan professional learning needs 6.2 Engage in professional learning and improve practice 6.3 Engage with colleagues and improve practice 6.4 Apply professional learning and improve student learning

S7 Engage professionally with colleagues, parents/carers and the community

7.1 Meet professional ethics and responsibilities 7.2 Comply with legislative, administrative and organisational requirements 7.3 Engage with the parents/carers 7.4 Engage with professional teaching networks and broader communities

Step 2: Create Sections

[Insert screenshots Menu item to click Dashboard Template item to click


    New Template modal




Using the above process, one after an another, create and name new sections for each of the 7 APST Standards. Include the Domain identification in the Description field. Your partial template should look like this

[Insert Screen Shot of the 7 Sections]

These Sections will act as information only headings in our finished survey template. In their current format, they cannot be responded to by the Journal Owner.

Step 3: Create Forms

To add information so that each of the Sections can be responded to, we need to add Forms containing the Focus Areas, which we will ask respondents to prioritise.

Enter the top section 'S1 Know Students and how they learn' by clicking on the enter icon.

[screenshot of section with icon] [Followed by screenshot of the screen that opens]

Click on +New Form. Name the Form by inserting the text "1.1 Physical, social and intellectual development and characteristics of students". It's easiest to 'copy and paste' your text from a list of Focus Areas. Leave the description blank.

Step 4: Add a layout

Now that we have a form named, we are going to prepare the 'Layout' that will be used to record responses.

Click on 'Select Layout' [Screenshot of modal] Click on +QUICK ADD Name the New Layout 'High - Medium - Low Priority Boxes' Click Save

[Screen shot of Modal] Click Save again


Step 5: Add multiple Choice Selection Boxes

Click + CREATE APPRAISAL Name it, but leave other boxes blank. Save


Step 6: Create Criterion


Name the criterion 'High' Save

Repeat +CREATE CRITERION Name 'Medium' Save

Repeat +CREATE CRITERION Name 'Low' Save

You have now added the ability to Prioritise the Focus Area as High, Medium or Low.

Step 7: Manage Permissions

Because Cloud Journals offers Journal Owners the ability to invite others to appraise them or provide feedback within their journals, we need to set permissions for who can write in the Journal created by this template. We only want the Journal Owner to be able to write in it, as they are responding to the Survey.

Click MANAGE PERMISSIONS (or click on the pencil) [Screenshot of modal] Tick the box next to 'Owner'. Save

Last updated