The foundation of Cloud Journals is journals, where you appraise yourself against standards and provide supporting documentation. These standards are outlined by your organisation and invited contributors can provide feedback to help uphold those standards. Read more about receiving feedback.
You can attach supporting documentation in the form of files and learning logs, which contributors can also view. Notes can also be linked, but only you will see them. This is useful when you want to write down a few thoughts before appraising yourself. Read more about attaching supporting documentation.
Think of a journal as a folder full of forms your organisation has given you to fill out.
To create a journal, click the Add button in the top right corner of the screen. A dialog box will appear where you can give your journal a title and select a template to use. These templates are designed by your organisation to take into account specific standards, required content, time-periods and team collaboration. Unless otherwise specified by your organisation, it is up to you to decide which template you would like to use for your journal.
Once you are satisfied you have chosen the correct template, click Save at the bottom of the dialog box. The new journal will now appear in your Journal Manager.
You can manage a journal by using the context menu located next to the journal title. This is where you can View Report, Rename, Archive or Delete your journal.
To navigate into the journal, click the Enter button next to the journal title.
Favouriting a journal will have it appear on the homescreen dashboard and first in the Journal Manager, for easy access. Click the Favourite button next to the journal you wish to favourite. Once a journal has been favourited it will turn gold . Undo this by simply clicking on the Favourite button again, turning it back to blue.
Archiving a journal makes it read-only and is irreversible. No-one will be able to add or edit any content in archived journals and contributors will no longer have access to that journal either.
To archive a journal, open its context menu and click the Archive button . A prompt will ask if you are sure you want to archive this journal. You can either choose to Cancel to keep the journal or Archive, which will make the journal a read-only file.
A journal can only be deleted if it is empty. A journal is empty if you or a contributor have not added any content yet.
To delete a journal, open its context menu and click . A prompt will ask you if you are sure you want to delete this journal. You can either choose to Cancel to keep the journal or Delete, which will remove the journal from the system.
If you accidentally delete an empty journal, it is easy to start a new journal based on the same template.
Once you have created a journal, use the Enter button to start exploring it. You will find Forms to complete, which is usually where you can appraise yourself against a set of standards or reflect on your development with text responses.
The journal is based on a tree structure with sub-branches to help you isolate each standard and build up supporting documentation accordingly. Think of it as a folder all about you with a number of sections containing multiple files.
Traverse through the sections to reach the desired Form and respond by using the Add button on the appropriate element. You can also link files, learning logs and notes, and view feedback given by authorised contributors.
To navigate your way back use the Back button at the top left of any screen.